GDPR Compliant Communication - a Must For Data Protection Officers & Compliance Teams

Protecting Personal Data with Clarity

Personal data should be protected like it is your own. GDPR enforcement is now routine, swift, and costly for penalties. MailSPEC helps European and Global organizations who process EU resident data comply with the General Data Protection Regulation (GDPR) by providing compliance technology with robust access controls and audit-ready infrastructure.

Our platform gives Data Protection Officers (DPOs) and compliance teams the visibility, control, and confidence to tick the boxes for Articles 5, 6, 32, and beyond.

Everyday Scenarios Where MailSPEC Makes GDPR Compliance a Breeze

1. Sharing Personal Data with a Third-Party Vendor
2. Employee Requests a Copy of Their HR Records
3. Internal Teams Discuss Customer Complaints that Contain Sensitive Info
4. Client Requests Deletion of Their Records

Why GDPR Compliance Teams Choose MailSPEC

Hand in Glove with GDPR Policy Articles

MailSPEC's tools are designed to help you with:

  • Article 5: Processing personal data with integrity, confidentiality and only storing what you need
  • Article 6: Making sure you've got the right to process data - with consent and all that
  • Article 25: Building data protection into everything you do
  • Article 32: Keeping data secure - no messing around
  • Article 30 & 33: Keeping records, and being ready to tell people what's gone wrong

Policy Enforcement Built in From The Start

  • Automatically encrypts the lot when you're sending emails with personal data
  • Instantly flags up any emails that look dodgy (eg sending customer data to someone you don't know)
  • Gives you role-based controls to keep your internal data in order

No User Overhead, Just Audit-Ready

  • Your messages and files are archived in a way that's completely unchangeable
  • You can search and index all your logs to prove compliance
  • Escrow controls so you can securely delete, recover or keep whatever you need

Benefits for Compliance and IT Leaders

  • We seamlessly integrate with Microsoft Office 365, Outlook, and Oracle NetSuite
  • We support all those tricky data localisation requirements
  • No pesky third parties getting access to your data
  • Instant compliance, no retraining employees - just get on with it

Core Tools for GDPR Compliant Communication

EasyCrypt | Encrypted Email - Drop-in Compliance
Pulse | Secure Messaging with Data Subject Controls
PassLink | Secure File Exchange
JACE | Journaling, Archival, Compliance & Escrow

MailSPEC in Action: Solving GDPR Scenarios

Data Mapping and Article 30 Readiness All communications through MailSPEC products are automatically indexed & tracked with metadata - that helps DPOs keep a really accurate Record of Processing Activities we call ROPA - which is a must have.

Making the Most of Consent for Your Customer Communications

EasyCrypt lets you configure different rules for processing customer info, based on what they have said they are okay with - so that means marketing emails go out one way, billing another way and service emails a third way, all done on the right GDPR basis.

EU Data Residency and Cross Border Rules

If you want to do business across the EU MailSPEC products can be deployed into EU cloud infrastructure - then you can handle all cross border data transfer restrictions with Schrems II and Article 44 sorted.

MailSPEC Answers Your Most Asked GDPR Questions

Does MailSPEC help with Data Access and Erasure?
Where does MailSPEC store data ?
Can MailSPEC help with lawful processing documentation?
How fast can MailSPEC help with a data subject access request?
Is MailSPEC Compliant with the Schrems II Ruling?

Want to see how MailSPEC can help your team get GDPR compliance sorted without slowing everything down?

Book a Demo Now